Our Contact Details

The Royal Agricultural Society of Tasmania Telephone: 03 6272 6812
ABN 56 009 475 898 Fax: 03 6273 0524
Hobart Showground Email: space@hobartshowground.com.au
PO Box 94, Glenorchy. TAS. 7010 Web: www.hobartshowground.com.au/show
2 Howard Road, Glenorchy    

2012 Prospectus

Please ensure you read and understand the 2012 Prospectus before making a booking.

Download 2012 Prospectus

For additional Exhibitor resources, please visit the Commercial Exhibitors webpage.

Important Information

Exhibitor Promotions

The Royal Hobart Show provides an incredidible marketing opportunity for those businesses that want to put their products and/or services to the equivalent of 25% of the greater Hobart population. To see how you can participate see SECTION 6 of the Application Form for details.

Show Festival Lawn and Main Drive

The Show Festival Lawn will be situated at the Main Entrance at the start of the Main Drive leading into the heart of the Showground.

These areas have been designed to provide visitors to the Show with a ‘best possible’ first experience with a program of entertainment, activities and exhibits that encompass what the Royal Hobart Show is all about. It incorporates the the ‘Big Things’ section where machinery, vehicles, outdoor, and horticulture features along with this year’s Australian Year of the Farmer’ Roadshow.

Exhibitor Member Lounge

Keep in touch with new developments by checking into our website for all new releases including updates to entertainment, section competitions and special events.

Food and Temporary Structure Permits

Please note that there are provisions that must be adhered to under Australian Food and Building standards. Exhibitors are advised that it is in their benefit to deal with these issues as part of the application process. Late applications will incure penalties or refusal to admit exhibitor.

Site Sharing

The RAST does not allocate sites for sharing. Exhibitors may make their own arrangements; however the
RAST policy is one application and one account only per site.

Exhibitor Manual

The Royal Hobart Show Exhibitor Manual will be available from the Exhibitor Log-in area of our website in
May. The manual contains essential information for Exhibitors about the Show. All Exhibitors should
familiarise themselves with the contents and retain a copy to refer to on-site.

Preferred Suppliers

Contact details and order forms will be supplied to Exhibitors for the following our preferred suppliers in 2012. We anticipate these will include soft drinks, bakery products, milk products and will include HAVE -Exhibition Hire for AV and Display accessories.

Site Map

Map to Hobart Showground

SECTION 1: Your Contact Details

Billing Name * ABN/ACN *
Trading Name * ◄ Trading Name appears in Exhibitor Catalogue
First Name * Phone *  Email *
Surname * Mobile *   Fax
Postal Address * Suburb/City/Town *
State Postcode *      

 *

 ◄ Which year did you last exhibit at the Royal Hobart Show?

* Indicates mandatory field

SECTION 2: Your Products

2A. As per Australian Competition and Consumer Commission (ACCC) definitions are your products: *

Made in Australia  Product of Australia  Imported

List all your products and services *

Please list all products and/or services for sale (or attach product/service brochure/list). The Royal Agricultural Society of Tasmania (RAST) reserves the right to determine which products/services may be sold or promoted at the 2012 RHS. If your products require a licence to be sold within Australia, you will be required to provide a copy before your application is accepted.
2B. Do you sell promotional packages/bags and/or show bags? *

Yes (please read conditions to the right)

No (go to next question)

In accordance with the Department of Consumer Affairs and Fair Trading, you must submit samples of your product for inspection. RAST requires 3 x samples of your promotional / show bags with a list of all included items with this application. Samples must be received no later
than 1st October. Sample items cannot be returned to the Exhibitor.
2C. Do you sell products that contain pre-packaged or ready to eat /drink food or beverage? *

Yes (please read conditions to the right & answer 2D)

No (go to section 3)

All Food and Beverage Vendors must apply for a Food Business Permit from Glenorchy City Council (see page 5 for guidelines). All Food and Beverage Exhibitors will need to provide a copy of their Food Permit or Proof of Payment to RAST.
2D. All Food and Beverage Vendors (including alcohol) to complete.
In accordance with Glenorchy City Council (GCC) guidelines are your products?

High Risk Food/Beverage

May contain pathenogenic micro-organisms and will support the rapid formation of toxins or growth of pathenogenic micro-organisms unless kept at controlled temperatures. Examples are: meat; poultry; seafood; dairy; eggs; smallgoods; cooked rice and pasta.

Low Risk Food/Beverage

Unlikely to contain micro-organisms and will not normally
support their growth due to food characteristics. Examples
are: grains; cereals; bread; carbonated beverages; alcohol;
sugar based confectionery; fats; oils; hot beverages.
2E. Do you sell and/or sample alcohol?

Yes (please read conditions and answer below)

No (go to Section 3)

Sample but do not sell

Sample and sell alcohol

Selling and/or sampling alcohol is subject to RAST approval. Strict requirements must be met. All Exhibitors selling and/or sampling alcoholic product must complete the Liquor Permit section of the Booking Form. All liquor Exhibitors will be required to provide copies of RSA Certificates for all staff working at their site. Copies of RSA Certificates must also be held at the Exhibitor’s site during the event.

SECTION 3: About Your Exhibit

3A. Does your exhibit include a tent, marquee or hoecker over 20sqm general use, 10sqm for food purposes? *

Yes (go to question 3B)

No (go to next question 3C)
All Exhibitors using a temporary structure of any type should note that weather conditions are unpredictable at this time of year. It is STRONGLY recommended that Exhibitors use an all weather, compliant structure from a reputable supplier. Market gazeboes and general use
structures are NOT SUITABLE. Exhibitors are responsible for ensuring that their structures are properly anchored with appropriate devices. Dynabolts, stakes and other pegging devices are NOT TO BE USED ON ANY SEALED SURFACES on RAST property. Offenders will incur a minimum penalty of $500. RAST accepts NO RESPONSIBILITY for damage to any Exhibitor structure or resultant loss of business.
3B. Is your structure one of the following:

Note: All Exhibitors answering question 3B must read the conditions below:

For general purposes over 20sqm?

For food purposes over 10sqm?
All Exhibitors using a temporary structure of any type should note that weather conditions are unpredictable at this time of year. It is STRONGLY recommended that Exhibitors use an all weather, compliant structure from a reputable supplier. Market gazeboes and general use structures are NOT SUITABLE. Exhibitors are responsible for ensuring that their structures are properly anchored with appropriate devices. Dynabolts, stakes and other pegging devices are NOT TO BE USED ON ANY SEALED SURFACES on RAST property. Offenders will incur a minimum penalty of $500. RAST accepts NO RESPONSIBILITY for damage to any Exhibitor structure or resultant loss of business.
3C. Do you require power for your site? *

Yes (please read conditions to the right)

No (go to question 3D)

Please list all equipment detailing watts and amps for each item requiring power.
Food Exhibitors are encouraged to use gas wherever possible to minimise impact and reliance on Showground power supply. All Exhibitors requiring power must order their estimated power requirements in the POWER SECTION of the BOOKING FORM. Exhibitors are required to declare all power equipment detailing watts, volts and amps for all electrical items. The RAST will determine final power supply requirements and costs in accordance with Workplace Safety Standards, Electrical Authority Requirements and current legislation. Undeclared power and equipment usage on-site will be charged to the Exhibitor at the scheduled rate plus 50% and the Exhibitor shall be liable for any other resultant costs incurred. Electrical equipment not directly required for exhibition or display purposes (such as personal heaters, kettles, cooking equipment, etc) are STRICTLY PROHIBITED. Exhibitors must use power strictly in accordance with RAST Terms and Conditions and comply with any reasonable request from RAST staff to ensure the maximum possible safety of all Exhibitors.

Equipment Please list all electrical items:

 Units (please complete at least two of the three units for each item)
1.
2.
3.
4.
5.
3D. Do you require water for your site?

Yes (please read conditions to the right)

No (go to the next question)

Water connection is subject to availability and approval. All Exhibitors must supply their own water connection device..

Please state reason for accessing water ►
3E. Does your exhibit include gas, naked flames and/or compressed air?

Yes (read conditions to the right)

No (go to the next question)

Please list equipment details, size, quantity and reason for use: ▼

You must tell RAST if you intend to use gas, naked flames or compressed air. All Exhibitors must supply a detailed list of equipment with this application and: are subject to approval; must demonstrate compliance with Workplace Safety Standards and relevant legislation for use; and provide appropriate emergency safety equipment on their site. Please refer to Exhibitor Manual for guidelines.

SECTION 4: Vehicle and Entry Passes (all applicants please read)

Vehicles

All Exhibitors requiring vehicle access to the Hobart Showground for any reason during the Royal Hobart Show must apply for a vehicle permit. Permits are limited and will be granted to Exhibitors with the most need. Unauthorised vehicles will be towed off site at the vehicle owner’s expense. All Exhibitors will be required to provide a vehicle description, registration number and driver mobile number prior to approval.

Complimentary Exhibitor and Staff Passes

All Exhibitors will be issued with a complimentary Exhibitor Pack per site containing:

  • 1 x Exhibitor Medallion (1 x person unlimited entry to grounds across 4 days of event)
  • 8 x Single Day Passes (1 x person entry for single day)
  • 1 x Member Car Park Pass (1 x vehicle complimentary parking located at Elwick Member Car Park)

ADDITIONAL PASSES

All additional passes must be ordered by 31 August:
Single Day Passes $8.00ea or 4 for $30.00

4A. Do you intend to have a vehicle on-site at any time during the Royal Hobart Show?

Yes (please answer question to the right)

No (go to the next question)

Please list all vehicles and state reason for use: ▼

SECTION 5. Licences and Certificates of Currency

5A. Do you have Public Liability Insurance? *

Yes (please send Certificate of Currency covering period of Show)

No (read conditions to the right)

The RAST Public Liability insurance policy does not cover Commercial Exhibitors. It is in the best interests of all Exhibitors to maintain their own public and products liability insurance. All Exhibitors in the following categories must provide proof of cover for the period of the Show: Show Rides; Games; Novelty Goods; Food Vendors.
5B. Do you serve or give samples of alcohol?

Yes (please send Responsible Service of Alcohol certificate after submitting form)

No (go to next question)

All Exhibitors selling and/or sampling alcohol are subject to RAST approval. Exhibitors must supply copies of RSA Certificates for ALL STAFF working at their site prior to final approval. Copies of RSA Certificates must also be available for inspection at the Exhibitor’s site for the
duration of the event.
5C. Are you required to have a licence to sell your product within Australia? *

Yes (please read conditions to the right)

No (go to next section)

All Exhibitors requiring a licence to sell their product within Australia are required to submit copies of product licences. Copies should also be available for inspection at the Exhibitor’s site for the duration of the event.

SECTION 6: Promotion Opportunities

All Exhibitors participating in the Royal Hobart Show will receive a free listing in the Exhibitor Catalogue. For maximum benefit Exhibitors should include:

The Royal Hobart Show now offers a number of targeted promotional opportunities for Commercial Exhibitors that provide excellent exposure for Exhibitor products, displays and services in the lead up to, and during the Show.

6A. Please select additional promotion/s and opportunities you are interested to know more about and one of our
representatives will contact you:

Trade Day Promotion

Special offer of tickets for Exhibitors with Big Ticket or special promotional items so you can invite your targeted clientele to the Show.
(By approval, conditions apply.)

Public Address Announcements

Prepare your own 30 second advertising script and we will put you together with out Show MC to record your own customised message which will be broardcast to our up to 50,000 attendees.

Showbag Promotion

Available only to Show Bag Exhibitors.

Social Media Programs

Link to the Hobart Showground facebook and make your offers know to the many people who preview the Show via our Social Media presence. 230,000 impressions achieved in our 2011 campaign.

Sponsor Program

Sponsorship can provide more mileage for your dollar than any other form of advertising. The Royal Hobart Show can offer numerous benefits and promotional opportunities for the right business wishing to become involved with our attendance of up to 50,000 in one of the most recognisable and highly covered events of the year.

Showcase of Prizes

This amazing offer to Exhibitors in the Showcase Pavilion links to strong media representation for those that participate in this promotion. Exhibitors need to allocate a highly desirable prize, representative of what they have to offer to the public.

SECTION 7: Site Layout and Design

Exhibitors applying online may submit their site layout and design upon notification of booking acceptance. Include boundaries and dimensions of all items and any vehicles you intend to have on your site.

Booking Form

Royal Hobart Show Exhibitor Site Booking Form 2012

  • Site fees do not include power, utlilty or additional passes and permit costs. Please refer to appropriate section of booking form for additional requirements.
  • All sites are space only unless otherwise stated. Minimum site 3m unless otherwise stated.
  • .Final Food Permits and Temporary Structure Permit costs and process will be advised by 1st April 2012.
  • Sites will not be allocated until all required permits have been received.
  • Site layouts and floor plans are correct at time of publication.
  • RAST reserves the right to make changes to floor plans, site layouts and site allocations.

Please enter a numeric value into at least one of the below Size and Location fields

  Frontage
(3m standard depth)		 Site
Upgrade		 Additional Meterage  
Size 3m 6m 9m Per corner Metre Rate Frontpage Totals
Show Bag Lawns - Space Only $
Show Village Drive - Space Only $
Blundstone Village Lawn - Space Only

All food Vendors must return the appropriate Food Business Registration form with Commercial Exhibitor Application (fees are included in Food Space Charges above)

NO FORM NO BOOKING.

 $
Food and Wine Pavilion $
WIN Lawn Prestige - Space Only $
WIN Lawn Premium - Space Only $
WIN Drive - Space Only $
Main Drive - Space Only $
Main Drive - Big Things Exhibition $
Farm Festival Lawn - Space $
Showcase Exhibition Pavilion $
Showcase Exhibition Pavilion - *Space Only $
Kennel Corner $
Show Galleries (lockable non-weatherproof) $
Show Galleries (min 3m) $
Gallery Lawn (min 3m) $
          Sub Total $

Show Bag Exhibitors

All fees include 5% wastage fee. 		        Number of metres
Show Bag Pavilion - Show Bag Exhibitors Only (min 6m)       $
Show Bag Vans - Show Bag Exhibitors Outdoor (min 10m)       $
  Sub Total $

Power

Fee Schedule 2012 		      Per Unit  QTY  
Power 10amps - supply subject to final approval       $
Power 15amps - supply subject to final approval
The Royal Agricultural Society of Tasmania (RAST) will determine final power supply and cost requirements in accordance with Workplace Safety Standards and current legislation.
   $
Power 20amps - supply subject to final approval       $
Power 3phase - supply subject to final approval       $
        Sub Total $

Trade Permits

Food and Temporary Structure permits must apply to Glenorchy City Council Tel: 03-6216 2700		 Per Unit  QTY  
Liquor - Exhibitors selling alcoholic product must have permission from RAST and supply an RSA certificate for all exhibition staff working on their site. $
     

Additional Information

Please use this section to include additional detail about your application

Total Site Fees

 $
Minimum Deposit Due $

PAYMENTS, CANCELLATION, REFUND POLICY and CONDITIONS

 Balance Due $
  • Bookings will not be confirmed until 50% or more deposit has been received on the total site fee.
  • All deposits must be paid within seven days of notification of booking acceptance unless otherwise arranged by the exhibitor and confirmed in writing by RAST.
  • Credit Card balances will be automatically deducted on 30 June 2012 unless otherwise arranged by the Exhibitor and confirmed in writing by RAST
  • All site fee balances must be completed by 30 June 2012 unless otherwise arrange by the Exhibitor and confirmed in writing by RAST.
  • Outstanding balances due after the 30 June 2012 will incur a late fee penalty rate of 10% of the outstanding balance.
  • Outstanding balances due after the 31 July 2012 will be deemed cancelled unless arrangements have been made by the Exhibitor and confirmed in writing by RAST.
  • Bookings accepted after 30 June 2012 must be paid in full upon acceptance of application.
  • Cancellation of a booking must be advised in writing to RAST by 31 July 2012.
  • Cancellations before 31 July 2012 will be granted a full refund of all fees paid less a $150 processing fee
  • Cancellation of a booking after the 31 July 2012 will not be refunded.

Payment Details *

          
 Credit Card

Do not provide your credit card details if you are applying on line.

Simply select this option.

Once your booking has been accepted and processed, our Finance Controller will contact you for your card details.

 Direct Deposit

To account: The Royal Agricultural Society of Tasmania

BSB: 067-000 Account No: 0000-0520

Quote Account Ref: Your Billing Name (example, 'ABC Enterprises')

 Cheque

All cheques to be made out to:

Royal Agricultural Society of Tasmania

The Financial Controller, RAST, PO Box 94

Glenorchy, TAS 7010

  

Terms and Conditions

          

Bookings will not be accepted without your signature or online acceptance of the RAST policies, terms and conditions as outlined on application form and on pages 12 and 13 of Prospectus.

I agree to accept RAST policies, terms and conditions.

By checking this box I hereby declare that I have read and will adhere to the 2012 Exhibitor Conditions on pages 12 & 13 of the 2012 Prospectus.

I DO NOT want to be part of the pre-Show promotions
(You will be removed from the promotion and advertising list)

 

The 2012 Hobart Show Commercial Exhibitor Application was developed by Your Web Desgin Expert