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Commercial Exhibitor Application 2010

Now taking applications for the 2010 Royal Hobart Show

1. Contact Details

Billing Name * ABN/ACN *
Trading Name *    
First Name * Surname * Email *
Phone * Mobile   Fax
Postal Address * Suburb/City/Town *
State Postcode *      

 *

 ◄ Which year did you last exhibit at the Royal Hobart Show?

* Indicates mandatory field

2. Your Products

2A. As per Australian Competition and Consumer Commission definitions are your products:

Made in Australia  Product of Australia  Imported

Please list all products and/or services for sale. The Royal Agricultural Society of Tasmania (RAST) reserves the right to determine which products/services may be sold or promoted at the 2010 RHS. If your products require a licence to be sold within Australia you will need to provide a physical copy after completing this application form.
2B. Do you sell promotional packages/bags and/or show bags?

Yes (please read conditions to the right)

No (go to next question)

In accordance with Department of Consumer Affairs and Fair Trading you must submit samples of your product for inspection. RAST requires 3 x samples of your promotional / show bags with a list of all included items with this application for inspection. Samples must be received no later that the first Friday in October. Sample items cannot be returned to the Exhibitor.
2C. Do you sell products that contain pre-packaged or ready to eat /drink food or beverage?

Yes (please read conditions to the right)

No (go to section 3)

All Food and Beverage Vendors must apply for a Food Business Permit from Glenorchy City Council (see page 5 for guidelines). All Food and Beverage Exhibitors will need to provide a copy of their Food Permit or Proof of Payment to RAST.
2D. In accordance with Glenorchy City Council (GCC) guidelines are your products?

High Risk

May contain pathenogenic micro-organisms and will support
the rapid formation of toxins or growth of pathenogenic
micro-organisms unless kept at controlled temperatures.
Examples are; meat; poultry; seafood; dairy; eggs;
smallgoods; cooked rice and pasta.

Low Risk

May contain pathenogenic micro-organisms and will support
the rapid formation of toxins or growth of pathenogenic
micro-organisms unless kept at controlled temperatures.
Examples are; meat; poultry; seafood; dairy; eggs;
smallgoods; cooked rice and pasta.

3. About Your Exhibit

3A. Does your exhibit include a tent, marquee or hoecker?

Yes (go to question 3B)

No (go to next question 3C)

  
3B. Is your structure one of the following:

Yes (please read conditions to the right)

No (go to next question 3C)
Temporary Structure process (all Food structures over 10sqm and General structures over 20sqm):
  • Complete Temporary Structure application with Certificate of Likely Compliance (issued by your building surveyor) and send to Glenorchy City Council with your application fee
  • Submit copy of Certificate of Likely Compliance for Temporary Structure to the Royal Agricultural Society of Tasmania no later than the 31st August 2010
  • Survey of your structure must be complete by 5pm on Tuesday, 19 October 2010, after which your surveyor will issue an Occupancy Certificate
  • Occupancy Certificate must be publicly displayed on your site during the Royal Hobart Show.
3C. Do you require power for your site?

Yes (please read conditions to the right)

No (go to next question)

Please list all equipment detailing watts and amps for each item requiring power.
  • Food Vendors are encouraged to use gas where possible to minimize impact and reliance on Showground power supply.
  • All Exhibitors must supply a list of equipment detailing watts and amps for each item requiring power.
  • Any costs incurred by an Exhibitor as a result of undeclared power usage and equipment will be charged to the Exhibitor at the scheduled rate plus 50%, plus any other costs that may be incurred.
  • All power equipment (including cords) being used must be tested and tagged by the Exhibitor within 6 months of the event.
  • All power equipment used by the Exhibitor must be protected by a Residual Current Device (RCD) supplied by the Exhibitor (Showcase Pavilion and Food and Wine Pavilion excepted) and located at the starting point of the consumer's power supply.
  • Heaters, electric fires, kettles and cooking equipment not used for display purposes are strictly prohibited, unless used by a commercial food outlet.
  • The Royal Agricultural Society of Tasmania (RAST) reserves the right to determine power supply and cost requirements in accordance with Workplace Safety Standards and current legislation.
  • Exhibitors applying for a 3 phase power connection will need to supply their own distribution box.
  • Outdoor Exhibitors must supply their own power cords (tested & tagged within the last 6 months) and a length of 500mm wide matting to provide ground coverage of the power lead and barrier tape or mesh to prohibit public access between sites.
  • All Exhibitors please complete POWER section of Booking Form.
3D. Do you require water for your site?

Yes (please read conditions to the right)

No (go to the next question)

Water connection is subject to availability. All Exhibitors must supply their own water connection device.
3E. Does your exhibit include gas, naked flames and/or compressed air?

Yes (read conditions to the right)

No (go to the next question)

Please list all items:

You must tell us if you intend to use gas, naked flames or compressed air. All Exhibitors must supply a detailed list of equipment with this application and are: subject to approval; must demonstrate compliance with Workplace Safety Standards and relevant legislation for use; and
provide appropriate emergency safety equipment on their site. Please refer to Exhibitor Manual for guidelines.

4. Vehicle and Entry Passes (All Exhibitors please read)

All Exhibitors will be issued 1 x Exhibitor Pack per site upon confirmation of booking containing:

Please complete the VEHICLE PERMITS and ENTRY PASSES section of the Booking Form for additional parking and entry passes.

4A. Do you intend to have a vehicle on-site at any time during the Royal Hobart Show?

Yes (read conditions to the right)

No (go to the next question)

All Exhibitors requiring vehicle access to the Hobart Showground for any reason during the Royal Hobart Show must apply for a Vehicle Permit. Permits are limited and will be granted to Exhibitors with the most need. Unauthorised vehicles will be towed off-site at the vehicle owner's expense.
All Exhibitors please complete VEHICLE PERMITS section of Booking Form.

5. Licences and Certificates of Currency

5A. Do you have Public Liability Insurance?

Yes (please send Certificate of Currency covering the period of the Show after submitting form)

No (read conditions to the right)

The Society's Public Liability insurance policy does not cover Commercial Exhibitors. It is in the best interests of all exhibitors to maintain their own public and products liability insurance. All Exhibitors in the following categories must provide proof of cover for the period of the Show: Show Rides, Games, Novelty Goods and Food Vendors.
5B. Do you serve or give samples of alcohol?

Yes (please send Responsible Service of Alcohol certificate after submitting form)

No (go to next question)

5C. Are you required to have a licence to sell your product within Australia?

Yes (please send copy of licence after submitting form)

No (go to next section)

6. Booking Form

6A. Type, Size and Location

Please enter numeric value…

Please enter a numeric value into at least one of the below Size and Location fields

 
General
Outdoor
Premium Outdoor
WIN TV Lawn
Lockable Gallery
Food & Wine Pavilion
Showcase Pavilion		 Show Bag Pavilion
& Outdoor Showbag Vans



Totals
Size
3 metres
4.5m only ▼
 $
6 metres $
9 metres
9m only ▼

All food Vendors must return the appropriate Food Business Registration form with Commercial Exhibitor Application (fees are included in Food Space Charges above)

NO FORM NO BOOKING.
Show Bag Van up to 10m
$
Additional metres $
Corner Site Premium (Showcase Only)     $
Showcase Central Premium         $
Waste Disposal Fees         Showbags Only $
           
            SubTotal $
Preferred Site 1 Preferred Site 2 Preferred Site 3

 

Please enter numeric value…

Extras

6B. Power Requirements
 Please note number of power outlets required in the appropriate boxes      
10 amp cost per outlet number required $
15 amp cost per outlet number required $
3 phase supply only
Subject to availability		 You must arrange your own distribution box at your own cost number required POA
      Subtotal $
6C. Passes
 Please note that each exhibitor receives three 4 day entry passes plus one reserved parking space off site      
1 person only Single Day number required $
1 person at 4 day entry number required $
Cark parking on site * (only to those vehicles that are essential to the operation of the Exhibitors Stall)    number required $
Delivery Vehicle * Vehicles will not be admitted onto Showground from 20/10 to close of Show unless this pass is attached $

You must provide your Mobile Number if you require Car Parking on Site or Delivery Vehicle passes. You must also supply your Car Registration number before issue of passes. 		  Subtotal $
  First set Second Set Third Set      
Registration Number(s)       
Mobile Number(s) *      
6D. Liquor Licencing Fee
 Applicable to approved applications only - must have current RSA Certificate
- conditions apply		 $
               
Total Payment Due
$
      Deposit $

7. Payment Method

 Credit Card - We will contact you for credit card details shortly, we accept VISA and Mastercard.
 Direct Deposit - Direct debit details: Commonwealth Bank, Royal Agricultural Society of Tasmania, BSB 067-000 A/c No. 00000520
Account Ref: please state your Billing Name as your account reference.
 Cheque - Please forward your cheque to; RAST PO Box 94, Glenorchy. TAS. 7010
Deposit and Instalment Plan (By approval only. Please contact our Sales team on 03-6272 6812)
 Payment Plan - we will contact to you arrange payment plan.
Your booking must be accompanied by your deposit which is no less than 50% of your total site fees.
Applications close 30th June 2010.

8. 2010 Exhibitor Conditions

By checking this box I hereby declare that I have read and will adhere to the 2010 Exhibitor Conditions

I DO NOT want to be part of the pre-Show promotions (You will be removed from the promotion and advertising list)

 

Final invoice by return post with full payment required no later than the 31st July 2010. Late payment/bookings will incure a later premium of 10% and be payable in full on booking.